Use case: notaries and legal firms

Software for notaries and legal firms with AI

From deed to digital case file. OCR for legal documents, automatic data extraction, approval workflows and digital signing. All in one platform.

Software for notaries and legal firms - BiVelio

Manual document management slows down notaries

Deeds, powers of attorney, notarial acts and case files processed by hand. Copied data, scattered files and deadlines at risk.

Manual transcription of documents

Data from deeds, powers of attorney and notarial acts that someone has to read and copy manually into the system. Each document consumes minutes of repetitive work.

Scattered and unlinked case files

Documents in physical and digital folders without connection. Finding a deed means reviewing folders, emails and files for minutes.

Deadlines and signatures without systematic control

Signing dates, power of attorney expirations and legal deadlines that depend on memory or spreadsheets. Constant risk of non-compliance.

OCR, digital case files and legal workflows

BiVelio digitizes notarial operations with intelligent OCR, connected case files and approval and signing circuits.

OCR for legal documents

Upload deeds, powers of attorney or notarial acts and BiVelio automatically extracts parties, dates, clauses, amounts and identifiers. No manual transcription.

Linked digital case files

Each document is linked to the client, case file and corresponding process. Instant search, versioning and full traceability.

Approval and signing workflows

Review circuits with multiple approvers, integrated digital signing and a record of each step with date and responsible person.

Automated flow

From received deed to complete case file in 5 steps

1

Document received

The deed, power of attorney or notarial act is uploaded to the system or received by email. BiVelio accepts PDFs, images and scanned documents.

2

OCR extracts data automatically

The OCR engine processes the document and extracts parties, dates, key clauses, amounts and structured identifiers.

3

Data linked to case file

The extracted information is automatically linked to the client and case file. If it doesn't exist, it is created with available data.

4

Approval workflow triggered

The review and approval circuit is triggered based on the document type. Each step notifies the responsible person and records the action.

5

Signing and final archiving

Once approved, digital signing is triggered and the document is archived with full traceability in the case file.

Types of documents BiVelio processes for notaries

Any notarial document with structurable data can be processed automatically.

Purchase and sale deeds

Extraction of parties, land registry reference, amount, conditions and clauses. Direct linking to the transaction case file.

Powers of attorney

Identification of grantor, attorney-in-fact, granted powers and validity date. Automatic expiration alert.

Notarial acts and testimonies

Extraction of attendee data, relevant facts and date. Structured archive with intelligent search.

Identity documents and KYC

Automatic reading of ID cards and passports. Extracted data for identity verification and regulatory compliance.

Related cases

More automations you can see in action

Digitize your notary with AI

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