Industry: notaries and public notaries

Centralize deeds, powers of attorney and notarial acts with intelligent OCR. Digital case files, approval workflows and deadline control in a single platform.

The operational challenges of notaries

High document volume, critical deadlines and traceability requirements that demand robust and efficient systems.

Unmanageable document volume

Deeds, powers of attorney, notarial acts, testimonies and certifications that pile up. Each document requires reading, transcription and manual filing.

Critical legal deadlines

Scheduled signings, power of attorney expirations, registry deadlines and client commitments that allow no delays or oversights.

Mandatory traceability and compliance

Each document must have a record of who received it, processed, approved and filed it. Regulations require full traceability.

How BiVelio solves each notarial challenge

OCR for legal documents, linked digital case files, approval workflows and automatic deadline alerts.

Specialized OCR for legal documents

Automatic extraction of parties, clauses, dates, amounts and identifiers from deeds, powers of attorney and notarial acts. No manual transcription.

Review and approval workflows

Circuits with multiple reviewers, sequential or parallel approval and a complete record of each step.

Deadline and expiration alerts

Set critical dates per case file. BiVelio alerts automatically, escalates if the deadline is at risk and records each action.

How it works for notaries

From traditional notary to digitized notary in 4 steps

1

Centralize documents and case files

Each client has their digital case file with deeds, powers of attorney, communications and history. All accessible with intelligent search.

2

Activate OCR and automatic extraction

Upload documents and BiVelio extracts key data automatically. Data is linked to the case file without manual intervention.

3

Set up approval workflows

Design review and approval circuits adapted to your notary's operations. With notifications, deadlines and automatic escalation.

4

Monitor deadlines and compliance

Console with upcoming expirations, active case files, pending documents and compliance metrics.

Key features for notaries

Features designed for the daily operations of notaries and public notaries.

Document management with legal OCR

Extract data from deeds, powers of attorney and notarial acts automatically. Classification by type, date and parties. Archive with full traceability.

Review and approval workflows

Review and approval circuits with multiple participants. Record of each step with date, responsible person and evidence.

Deadline and expiration control

Automatic alerts for scheduled signings, power of attorney expirations, registry deadlines and renewals. Escalation if the deadline is at risk.

Complete digital case files

Single file per client with all documents, communications, deadlines and history. Intelligent search and controlled access.

Digitize your notary's operations

Early access by invitation. Set up case files, OCR and workflows from day one.

No commitment. Early access by invitation.

Part of BiVelio's governed autonomous operations layer
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