Use case: finance

Stop manually matching bank statements with invoices. BiVelio reconciles transactions automatically with rules, workflows and AI.

Operational blueprint · illustrative scenario, not a customer story

  • Every step with its trace
  • Sensitive data protected before any AI
  • A human gate where it matters

How it works

Bank statements matched with invoices in real time. Every match carries a confidence score.

Match2
Sugerencia1
Mismatch1
Extracto BBVA
BBVA 12/031.245,00
BBVA 15/03890,50
BBVA 18/032.300,00
BBVA 22/03560,00
IA Match Engine
Facturas emitidas
INV-2104
1.245,0098%
INV-2117
890,5095%
INV-2120
2.350,0072%
(no match)
-0%

Manual reconciliation does not scale

Finance teams spending entire days matching data between banks, invoices and accounting systems.

Hours matching statements and invoices

Every month-end means downloading statements, comparing line by line with issued and received invoices, and marking matches manually.

Constant human errors

Amounts that do not match, duplicate transactions, charges without an associated invoice. Manual errors generate discrepancies that cost time and money.

No real-time visibility

The finance team does not know how many invoices are collected until someone sits down to match data. Control is reactive, not proactive.

Automatic reconciliation with workflows and AI

BiVelio matches bank transactions with invoices and operations in real time, detects discrepancies and generates automatic alerts.

Automatic matching rules

Define rules by amount, reference, date or concept. BiVelio matches transactions with invoices automatically and marks the matches.

AI for ambiguous cases

When rules are not enough, the AI agent analyzes the transaction context and suggests the most likely invoice with a confidence score.

Alerts and intelligent escalation

Unmatched transactions, partial payments or suspicious amounts trigger automatic alerts to the finance team with full context.

Automated flow

From bank statement to closed reconciliation in 4 steps

1

Bank transaction import

BiVelio imports statements via bank integration, CSV or API. Transactions are processed in real time.

2

Automatic matching with rules

Each transaction is matched with open invoices using configurable rules: exact amount, reference, date range or concept.

3

AI resolves ambiguous cases

Transactions without a direct match are analyzed with AI that suggests the most likely invoice based on history, client and payment pattern.

4

Closure and automatic audit

Confirmed matches are recorded with complete traceability. Pending items are escalated to the team with context for quick resolution.

Example impact with automatic reconciliation

Illustrative estimates of the impact of automating reconciliation with BiVelio.

Fewer reconciliation errors

Automatic rules eliminate human errors. Every match is recorded with evidence and complete traceability.

-80% monthly closing time

What used to take days of manual work is now processed in hours. The finance team focuses on analysis, not matching data.

Real-time visibility

Financial dashboard with up-to-date reconciliation status: collected invoices, pending, discrepancies and alerts.

Instant audit

Every reconciled transaction has a record of who approved it, when and with what criteria. Ready for internal and external audits.

Related cases

More automations you can see in action

Automate your bank reconciliation today

Early access by invitation. Import your transactions and start reconciling in a two-week pilot.

No commitment. Early access by invitation.

Part of BiVelio's governed autonomous operations layer
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